Call 020 7582 8950 Air Conditioning Hire (London) Ltd

Health & Safety Statement

At Air conditioning hire (London) Ltd, we are committed to enforcing strict health and safety procedures in order to ensure the wellbeing of all of our staff, contractors, customers, and members of the general public who come in contact with any part of the business. Our Health and Safety policy is issued to all members of staff and is continuously being updated to ensure all legal requirements are met. All staff are fully trained in all aspects of their role to minimise the risk of injuries to themselves, or members of the public.

Bob Gardner


Health & Safety Policy


Air conditioning hire (London) Ltd is committed to maintaining a high level of health and safety standards across the company, from in the office, in the warehouse, and on the road. All staff are fully trained and kept up to date with latest legislation, in order to reduce the risk of injury to themselves, customers, or members of the general public. The General Manager (Safety Officer) is responsible for seeing that this policy is reviewed on a regular (6 month to yearly) basis, and that its contents are implemented across the organisation. It is vital that all staff, including Company Directors, cooperate with the General Manager when dealing with Health and Safety matters. Lack of cooperation may lead to a breach of the Health and Safety policy which will result in disciplinary action. During review of Health and Safety issues, employees will be consulted in order to maintain the highest standard by hearing of issues and concerns from all departments. Employees will have the option to sit in on Health and Safety Committee meetings, and take an active role in developing safe working practice procedures.

Any member of staff, including Company Directors, involved in, or witnessing any form of accident or hazard, is responsible for reporting it to the company Health and Safety officer. Depending on the severity of the accident or hazard, a written report may be required. The Safety Officer is responsible for ensuring all fire precautions, fire drills, and evacuation procedures are followed, and reviewed on a regular (6 month to yearly) basis. At least one member of staff must be trained in First Aid, and a First Aid kit should be present in all working areas. Safety inspections and Safety Tests (e.g. PAT testing) must be carried out on all company equipment (including hire fleet, and vehicles) at least once a year. These tests are to be carried out by either a competent/qualified member of staff, or arrangements by the Safety Officer should be made for outside help.

The Working Environment

The Safety Officer is responsible for ensuring staff keep the workplace in a safe and clean condition by cleaning, maintenance, and repair. These areas include all office space, warehouse space, and company vehicles. Staff should maintain, to reasonable expectations, all areas in which they work. If any maintenance is necessary in order to keep the workplace safe for all users, the Safety Officer must organise for outside contractors to carry out the work. All staff must think of others when working - power cables and other trip hazards should be dealt with in a responsible manner, If working above ground floor, suitable precautions should be taken prior to suspending anything on the o utside of a building.

Dealing with Equipment

All equipment should be tested on regular (6 month or yearly) basis, to ensure they are in a safe condition, and fit for use. This includes all tools, ladders, electrical equipment, vehicles, and equipment for hire. When carrying out maintenance on a portable air conditioner. Proper safety equipment must be used (e.g. When disconnecting a unit, protective gloves and goggles must be worn) When working in construction areas, reflective jackets, and hard hats must be worn. Discussion with the site manager will also be required to identify any other hazards. Any new equipment brought in to the workplace must not be used until full safety training has been given. This training is the responsibility of the Safety Officer.

Other Hazards

All staff must be trained in Manual Handling (in compliance with the employers obligations found in the Manual Handling Operations Regulations - 1992). No members of staff should move, or attempt to move any equipment before this training is given. If a large amount of lifting is required, a risk assessment should be carried out first to identify any hazards to the member of staff, members of the public, and the load itself. When working in public areas, staff should be aware at all times of the general public to ensure their own safety is not compromised, nor the safety of the public. Where there may be risks to staff, customers, or the general public, a risk assessment must be carried out to reduce the risk of injury.


It is the Safety Officers responsibility to ensure all fire exits are marked, unlocked and freely accessible. All staff should ensure nothing is placed in the path of fire exits. Maintenance and testing of fire fighting equipment, fire drills, and evacuation procedures are all the responsibility of the Safety Officer. First Aid is the responsibility of all staff. Any major incidents must have a written record logged. If immediate medical attention is required, an ambulance should be called. The Safety Officer is responsible for ensuring all staff comply with The Health and Safety (First Aid) Regulations 1981 - to make adequate first aid provision for employees if they become ill or injured at work. First aid boxes must be available at all sites.


It is the Safety Officers responsibility to ensure all staff are aware of the company Health and Safety procedures, and to inform them of any additions and/or changes. Discussion with contractors must take place, before they come on site, on how they can plan to do their job, whether they need to borrow equipment to help them, whether they can operate in a segregated area or what hazards they may create for employees and vice versa.


The Safety Officer shall ensure all staff are properly trained for the tasks they carry out. If new equipment is brought in, it is the responsibility of the staff to ensure they have been trained on the equipment, prior to using it. If training courses are being run, all employees will have the option to attend the course if they wish to. The Safety Officer must create a training timetable to ensure any continual training programs are followed.


Senior / More experienced staff are responsible for supervising young workers, new employees, and employees carrying out unfamiliar tasks as far as necessary.